Stay compliant with the Kenya Revenue Authority (KRA) effortlessly. TheboNext integrates ERPNext directly with the eTIMS (electronic Tax Invoice Management System), automating your tax reporting and invoice verification in real-time. Stop wasting hours manually uploading invoices to the KRA portal and let your ERP handle it natively.
Quick Answer: Our ERPNext eTIMS integration automatically pushes sales invoices to the KRA portal, validates them, applies CU/VAT rules, and syncs the resulting tax ledger entries—ensuring 100% Kenyan tax compliance without manual data entry.
Key KRA eTIMS Integration Features
Simplify your Kenyan tax compliance with automated ERP workflows:
Direct eTIMS API Sync
Every sales invoice generated in ERPNext is automatically pushed to the KRA eTIMS portal for validation and stamping. You receive the official KRA invoice number and QR code back in real-time, completely hands-free.
CU & VAT Management
Accurately calculate Value Added Tax (VAT) and manage Control Unit (CU) invoices. Our setup ensures all Kenyan regulatory requirements are met based on the specific transaction type and customer profile.
Error Handling & Alerts
If an invoice is rejected by KRA due to a missing PIN or data mismatch, the system instantly alerts your finance team within ERPNext. This allows for rapid correction and resubmission without leaving the ERP dashboard.
Automated Accounting Maps
All KRA-validated taxes are automatically posted to the correct general ledger accounts in ERPNext. This makes end-of-month VAT filing a breeze, perfectly integrating with our broader tax compliance integrations.
Our eTIMS Implementation Process
At TheboNext, we ensure your Kenyan e-invoicing setup is legally flawless and seamlessly integrated:
1. KRA API Onboarding
We assist your finance team in registering your business on the KRA eTIMS portal and generating the necessary API credentials for secure integration.
2. ERP Tax Configuration
We map your ERP tax accounts, VAT rates, and customer PIN fields to match the exact requirements of the KRA eTIMS API structure.
3. Testing & Go-Live
We run rigorous test invoices to the KRA sandbox. Once validated, we push your ERPNext implementation live for daily operations.
Frequently Asked Questions
Do I still need a physical Control Unit (VBox) for eTIMS?
No. The eTIMS API integration is a direct software-to-software connection. It replaces the need for physical Virtual Tax Invoice Management System (VBOX) hardware, making the process entirely cloud-based and automated.
Can the integration handle credit notes and refunds?
Yes. If a sales invoice is cancelled or a credit note is issued in ERPNext, the integration automatically pushes the update to the KRA eTIMS portal, adjusting your VAT liabilities accordingly in real-time.
What happens if a customer doesn’t have a KRA PIN?
The system can be configured to handle “B2C” (Business to Consumer) invoices where a PIN is not available. It applies the appropriate tax rules and successfully submits the invoice to the eTIMS portal without errors.
Need eTIMS integration for your business?
Let TheboNext connect your ERPNext system directly to the Kenya Revenue Authority.